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Job Title: Shipping Assistant
Department: Shipping & Receiving
Reports To: Shipping Supervisor / Logistics Manager
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Position Summary
The Shipping Assistant plays a critical role in supporting the shipping and receiving department by handling routine clerical and administrative tasks. This position ensures accurate documentation, timely data entry, and smooth scheduling, allowing senior shipping staff to focus on leadership, process improvement, and operational efficiency.
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Key Responsibilities
• Invoice Management
o Collect, scan, and enter invoices into the digital database.
o Ensure accuracy and completeness of records.
• SQF Documentation
o Collect and organize SQF paperwork for submission.
o Record and correct errors as needed.
• Appointment Scheduling
o Enter incoming Bills of Lading (BOLs) into Appointment Plus.
o Generate and distribute on-time vendor reports.
• Tracking & Reporting
o Record trucker scanning data and monitor scan compliance.
o Report missed receiving scans promptly.
• Preventive Maintenance Tracking
o Maintain logs for forklifts, lifts, dock doors, and locks.
o Create and manage both physical and digital filing systems.
• Material Inventory Counts
o Track and report counts for stretch wrap, pallets, banding materials, airbags, straps, and office supplies.
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Qualifications
• High school diploma or equivalent
• Strong attention to detail and organizational skills.
• Proficiency in data entry and basic computer applications (Microsoft Office, scheduling software).
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Prior experience in shipping/receiving or logistics is a plus.
With over 20 years of recruiting experience and 10+ years in HR management, I bring a wealth of knowledge and a detail-driven approach to helping candidates and clients succeed. I pride myself on being proactive, staying ahead of deadlines, and fostering open communication and collaboration across the team. My goal is simple: build strong relationships through transparency, follow-through, and client-focused solutions.
Outside of work, you’ll find me spending time with my dog, hitting the golf course, or exploring new restaurants — because great food is always worth the hunt!