Junior Accountant

Sturtevant, WI 53177

Posted: 11/30/2023 Industry: Administrative Job Number: 43426

Job Description


 

 

The Junior Accountant has a unique character by combining two different types of responsibilities. First, this position is part of the A/R team and ensures that the company receives payment for all goods and services sold to customers. This position will review data using system-generated reports and perform timely, accurate and complete account reviews, collections activities and account maintenance for company customers in a strong collaboration with Customer Service team to resolve client disputes and follow through to satisfactory resolution. Additionally, the role will support the finance team with Accounting and General Ledger activities. 2

 

Key Responsibilities:

  • • Identifies, researches, and resolves customer A/R issues, discrepancies and past-due amounts with cross functional assistance.

  • • Resolves past-due invoices and customer claims on a timely basis, including proactive identification of account issues directly with customers by phone, e-mail and meetings.

  • • Identifies root causes of complex payment issues & trends and escalates to management if required.

  • • Monitor and manage A/R position to target level as indicated in Power BI reporting and aligned to company goals.

  • • Creates and prepares reports regarding the current A/R status of customer accounts, reporting to management on progress.

  • • Responds directly to customer requirements in reference to invoices.

  • • Ensures compliance with the global processes.

  • • Operates independently within defined scope of responsibility under regular supervision.

  • • Carries out, conveys, and strengthens the mission, values, and culture of the company.

  • • Proposes innovations applicable to the tasks and responsibilities in reference to customer-centricity and process efficiency.

 

Other Responsibilities:

• Timely posting of cash and proper application

  • within the system; scanning checks received at the office; reviewing & mailing statements to the customers.

  • • Invoice customers daily by running billing cycle, printing, and mailing invoices.

  • • Invoice billing portal customers on various billing platforms (Ariba, Coupa, Oracle, Athena, etc.).

  • • Match credit and debit notes within the A/R module.

  • • Prepare write-off recommendations for bad debt provision.

  • • Assists the Finance team with general accounting procedures.

  • • Performs general ledger procedures under guidance and supervision of the Finance Manager.

  • • Communicate with Finance Manager regarding customer issues in a prompt manner.

  • • Support with month-end close and balance sheet reconciliation process.

  • • Assume responsibility for special projects, various administrative/clerical tasks, or ad-hoc duties as assigned by Finance Manager.

Experience

  • • Bachelor’s degree is required

  • • 1-2 years of direct A/R and/ or Accounting experience or collections activities, preferably in a manufacturing environment

  • • A mathematical background and ability to calculate accounting data, with a keen eye for detail

 

Technical skills

  • • Excellent Excel skills, intermediate to advanced proficiency in Microsoft Office

  • • Experience with an ERP is a plus

  • • Billing portal experience is a plus

  • • Spanish fluency is a plus


Halpin Company Profile

Halpin Staffing Services is an established staffing agency in southeast, WI with locations in Racine, Kenosha and Burlington. We staff for a variety of roles and industries including manufacturing, light industrial, administrative, professional and technical. We serve both small and large businesses based on need.

Benefits of working with Halpin Staffing Services:

  1. Permanent Job Opportunities: Halpin staffs for all types of scenarios, the majority being on a full time, permanent basis!

                             Direct Hire | Temp to Hire | Contract/Temporary

  2. Employee Benefits: health insurance offered after probationary period. Vacation and holiday pay available to employees based on hours criteria. 401k available to employees after 1 year.

  3. Large Client Base: Halpin has been staffing in southeast Wisconsin for 20+ years. During this time, our client base has become quite extensive and ranges from southern parts of Milwaukee, northern, IL and west to the Janesville/Beloit areas. With over 500 clients/prospects throughout these areas, working with Halpin gives job seekers a huge advantage as our network quickly becomes yours!

  4. Employee/Employer Relationship: Halpin recruiters pride themselves on getting to know their candidates/employees in order to build a strong working relationship. Over the years we’ve received great feedback from employees who feel this sets us apart from other staffing agencies.
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