SCHEDULING ASSISTANT
POSITION SUMMARY
This position works under the guidance of the Manager of Master Scheduling, forecasting production, managing external inventories, maintain raw ingredient documentation files and purchasing functions. This position operates within FDA, FSMA and Global Food Safety Initiative (GFSI) requirements defining food safety standards for the safe production of food in the plant and offices i.e. within the standards of defined risk levels by area.
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ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to satisfactorily perform each essential function. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
1. Arrange for paste trucks to ship to outside warehouse for storage, including entering and receiving warehouse transfers in the system.
2. Enter receipts to outside warehouse for storage of pastes.
3. Reconcile inventory for co-packers ingredients and packaging as well as outside warehouses for spray dry bases.
4. Maintain packaging inventory for co-packer production at their locations.
5. Request any necessary ingredient documentation from Supply Chain Manager for Co-Packers.
6. Process warehouse transfers and production orders for all Co-Packers.
7. Maintain files for production reports and co-packers POs.
POSITION QUALIFICATIONS
Competency Statement(s)
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Commitment – Ability to work within company’s policies of customer satisfaction and teamwork within a collaborative environment.
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SKILLS & ABILITIES
Education: High School diploma, or equivalent.
Experience: Administrative, Supply Chain preferred.
Computer Skills: Proficient with Microsoft Word and Excel.
With over 20 years of recruiting experience and 10+ years in HR management, I bring a wealth of knowledge and a detail-driven approach to helping candidates and clients succeed. I pride myself on being proactive, staying ahead of deadlines, and fostering open communication and collaboration across the team. My goal is simple: build strong relationships through transparency, follow-through, and client-focused solutions.
Outside of work, you’ll find me spending time with my dog, hitting the golf course, or exploring new restaurants — because great food is always worth the hunt!