POSITION SUMMARY
The Administrative Assistant works under the guidance of the Director of Administration on administrative tasks and projects.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to satisfactorily perform each essential function. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
1. Prepare and modify documents including correspondence, reports, drafts, memos and emails.
2. Run local errands including acquiring things at the store and/or bakery and maintain break room supply inventory.
3. Management of ACT database and various spreadsheets.
4. Answer, screen and transfer inbound phone calls.
5. Receive and direct website email requests and provide backup for Domestic Sales sample procedures.
6. Sourcing, ordering and supply inventory management for POS premiums and materials.
7. Ordering of business cards and other marketing materials.
8. Schedule and coordinate meetings and parties.
9. Contacting of webhost with website updates and changes.
10. Prepare agendas for meetings and prepare schedules.
11. Record, compile, transcribe and distribute minutes of meetings.
12. Contributes to team effort by accomplishing related results as needed.
POSITION QUALIFICATIONS
Competency Statement(s)
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Problem Solving - Ability to find a solution for or to deal proactively with work-related problems.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Accountability - Ability to accept responsibility and account for his/her actions.
• Commitment – Ability to work within company’s policies of customer satisfaction and teamwork within a collaborative environment.
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Education: High School diploma, or equivalent.
Experience: None required; Entry level position.
Computer Skills: Proficient with Microsoft Word and Excel.
With a background in hospitality, I made the leap into recruiting when I joined Halpin — and I’ve loved every minute of connecting talent with opportunity! I’m passionate about building strong, lasting matches between clients and candidates by working with honesty, integrity, and a people-first approach.
When I’m not recruiting, you can usually find me listening to music, experimenting with photography, making art, getting lost in a good book, or hiking new trails.